![]() Shared mailboxes and resource mailboxes for equipment and rooms are also supported.Įmail contacts and Microsoft 365 group mailboxes aren't supported for Exchange email. The Exchange mailboxes location supports retention for users' email, calendar, and other mailbox items, by applying retention settings at the level of a mailbox. Configuration information for Exchange mailboxes and Exchange public foldersīoth the Exchange mailboxes location and the Exchange public folders location require mailboxes to have at least 10 MB of data before retention settings will apply to them. Use the following section for the locations that have configuration details and possible exceptions that you need to be aware of when you select them for your policy. Locations in policies for retention identify specific Microsoft 365 services that support retention settings, such as Exchange email and SharePoint sites. Alternatively, specify exclude instances to be exempt from the policy. In this scenario, toggle the location off if you don't want the All setting for the location to be subject to the retention policy. The same applies to includes for Exchange mailboxes, OneDrive accounts, Teams chat users, and so on. Make sure this is the configuration that you intend before you save the policy.įor example, if you specify one SharePoint site to include in your retention policy that's configured to delete data, and then remove the single site, by default all SharePoint sites will then be subject to the retention policy that permanently deletes data. If you configure instances to include and then remove the last one, the configuration reverts to All for the location. To use the optional configuration to scope your retention settings, make sure the Status of that location is On, and then use the links to include or exclude specific users, Microsoft 365 groups, or sites. For more information, see Limits for retention policies and retention label policies. ![]() A policy with specific inclusions or exclusionsīe aware that if you use the optional configuration to scope your retention settings to specific users, specific Microsoft 365 groups, or specific sites, there are some limits per policy to be aware of. ![]() With this default setting, all existing user mailboxes will be included in the policy, and any new mailboxes created after the policy is applied will automatically inherit the policy. A policy that applies to entire locationsĮxcept Skype for Business, the default is that all instances for the selected locations are automatically included in the policy without you having to specify them as included.įor example, All mailboxes for the Exchange email location. When you choose to use static scopes, you must then decide whether to apply the policy to all instances for the selected location (the entire location) or to include or exclude specific instances (specific inclusions or exclusions). Configuration information for static scopes Validate these new policies are targeting the correct users, sites, and groups before you disable or delete the old policies with static scopes. If you have policies that use static scopes and you want to convert them to adaptive scopes, leave your existing policies in place while you create new policies that use adaptive scopes with the same retention settings.
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